HCBS Web Tool
The Home and Community Based Services (HCBS) Web Tool is a module of Missouri Department of Social Services, MO HealthNet Division’s CyberAccess, an innovative electronic health record for participants. Conduent contracts with the Missouri Department of Social Services, MO Healthnet Division and the Department of Health and Senior Services, Division of Senior and Disability Services to provide CyberAccess.
The HCBS Web Tool provides a web portal that gives stakeholders, including HCBS providers, access to a participant’s screening, assessment(s), and prior authorization(s) for Medicaid funded HCBS.
The HCBS Web Tool seeks to improve the quality of life for participants through increased efficiency of assessments and care planning to meet a participant’s needs. CyberAccess is available to healthcare providers including HCBS providers. Medical providers can view diagnosis data, receive alerts, and review medical prior authorizations.
Provider CyberAccess Enrollment
It is critical that HCBS providers enroll in CyberAccess. Conduent manages provider enrollment in CyberAccess. New HCBS providers must complete the CyberAccess Checklist and return it to the appropriate Conduent Provider Outreach Representative.
Enrollment ensures that HCBS providers are available for selection within the appropriate provider list for HCBS.
Upon enrollment pertinent provider staff shall obtain a username and password in order to access CyberAccess and the HCBS Web Tool.
- HCBS provider supervisors, clinical staff, field coordinators, assessors and billing staff may request access.
- Direct care staff including in-home aides and other home care staff shall not have access.
Account Maintenance & System Settings
Conduent Provider Outreach Representatives are responsible for assigning unique usernames and passwords to the appropriately identified HCBS provider staff. Usernames and passwords shall never be shared. Users can manage their passwords on the 'My Account' tab within CyberAccess. When creating a new password, it must include a minimum of 8 characters, at least 1 uppercase, 1 lowercase, 1 number and 1 symbol.
When a user has forgotten their password, they must select 'Forgot Password' on the log in screen after entering the username. Unless the user has changed their security question, the following question will display:
'What is your favorite vacation destination?' Enter 'Hawaii.' Select 'Submit.' The user will receive a new password via the e-mail address associated with their CyberAccess account. All users are required to log in at least once every 45 days to ensure their account does not become inactive.
Providers should contact their Conduent Provider Outreach Representative for all issues related to user account maintenance including enrollment, access, password issues and adding or deleting user accounts. It is the provider’s responsibility to contact their Conduent Provider Outreach Representative when a user no longer needs access to the HCBS Web Tool, i.e. employee termination/resignation.
Settings (To Ensure Access to the HCBS Web Tool)
Always log in using Internet Explorer as the browser. System Requirements are located at the bottom of the CyberAccess log-in screen.
Internet Options can be located in the upper right corner of the computer screen "gear wheel." The Tools menu is also available by selecting the Alt key next to the space bar. (Menu will appear at the top of the screen.)
Turn off Pop-up Blocker
- From the tools menu of your internet browser select Internet Options / Privacy tab.
- The "Turn on Pop-up Blocker" checkbox should be unchecked.
Compatibility View Settings
- Ensure that https://www.cyberaccessonline.net has been added to the "Compatibility View settings" from the tools menu of your internet browser.
- When the Compatibility View Settings dialog box opens, if cyberaccessonline.net is located in the "Add this website" entry field, select Add and Close. If the website is already listed in the "Webites you've added to Compatibility View:" just select Close.
Ensure both CyberAccess web addresses are listed as a ‘Trusted sites.’
Select the following from the tools menu of your internet browser:
- Internet Options;
- Security tab;
- Trusted sites (green checkmark);
https://www.cyberaccessonline.net and https://hcbs.cyberaccessonline.net should display in the Websites: field. If an address is missing, type that address (URL) in the "Add this website to the zone:" field and select:
When the Trusted Sites dialog box closes, click OK on the Internet Options dialog box.
Printing Documents from the Web Tool
Adobe Reader software is required to enable printing.
Web Tool Communication
October 29, 2021
The following enhancements to the HCBS Web Tool have been implemented:
Adult Expansion Group (Medicaid Expansion)
- The Web Tool now supports the Medicaid Eligibility code ‘E2’ for individuals enrolled in Medicaid through the Adult Expansion Group.
June 25, 2021
The following categories have been added to the Attachments section of the Case Activity page:
- PCCP Request
- EIN / Tax Documents
December 2, 2020
The HCBS CyberAccess Web Tool will be unavailable from Saturday, December 5th at 12:00 am until Monday, December 7th. The system will be undergoing scheduled maintenance and technical infrastructure upgrades. Web Tool will be available for regular use on Monday, December 7th. Continued
October 19, 2020
CyberAccess Web Tool is currently experiencing connectivity issues. Pages will fail to load or timeout. Refreshing the page or trying your most recent action again will resolve the issue in most instances... Continued
June 29, 2020
The following enhancements to the HCBS Web Tool are scheduled for implementation on July 1, 2020:
PACE Eligibility Message... Continued
May 30, 2019
The following enhancements to the HCBS Web Tool have been completed and are scheduled for implementation on May 31, 2019.
June 26, 2018
Effective June 27, 2018, the Home and Community Based Services (HCBS) Web Tool will be updated to reflect a change in the availability of four services. As a result of an amendment to the Aged and Disabled Waiver; Basic Block Respite, Advanced Block Respite,... Continued
January 18, 2018
Effective January 19, 2018 the Home and Community Based Services (HCBS) Web Tool will be updated to ensure all participants meet a minimum nursing facility level of care (LOC) score of 24 in order to be eligible for all HCBS authorized by the... Continued
Resources and Guides
HCBS Provider Web Tool Instruction
This document is a basic tutorial of Web Tool functionality.
Proofpoint Mail Encryption Instructions for Providers
It is important to remember that all Protected Health Information (PHI) must be exchanged securely. Proofpoint software allows providers and vendors to submit information to DSDS electronically without compromising participant confidentiality.
When to contact the PCCP Team
Contact with the Person Centered Care Planning (PCCP) team may include, but is not limited to:
- Editing/deleting case notes or attachments
- Significant change in participant’s circumstances
- Contact ProviderReassessmentReview@health.mo.gov to notify DSDS of the completion of a reassessment and a requested care plan (only applicable to providers enrolled as 27 type).