News and Updates
- Form Revision – Request for Search of Putative Father Registry
The current "Request for Search of Putative Father Registry (1-2022)" form must be used to request a search of the Putative Father Registry. Any prior versions are not acceptable and will be rejected.
Thank you for your understanding and cooperation. If you have any questions, please do not hesitate to reach out to us at 573-751-6387.
- New Vital Records Certificate Paper – Registrar Update
Effective Monday, November 1st, 2021, all vital records certificate paper bearing the name of "Kenneth J. Palermo, State Registrar" will no longer be valid and should not be issued in any capacity. Any vital records certificate paper not issued by October 31st, 2021, should be properly disposed of by documenting the remaining beginning and ending paper ranges using the control numbers printed on the bottom back of a certificate and then securely shredding all remaining certificates. Please do not return any certificates to the Bureau of Vital Records. For more information, view memo.
- Missouri Electronic Vital Records (MoEVR) DTP Death Certificate Process
On January 1st, 2022, a funeral director will not be able to assign a case to an unlisted physician. The funeral director should notify the Bureau of Vital Records that the physician is not yet listed. The Bureau of Vital Records will then contact the medical certifier to assist the certifier in gaining access to the MoEVR system, so the funeral director can electronically assign the death record to the physician. In the rare circumstance a medical certifier is not able to become electronic, the Bureau of Vital Records can designate the record “drop to paper”. The funeral director can then proceed in obtaining medical certification and submitting the record for registration.
With the electronic death registration method, processes will be streamlined with fewer errors and rejections, decreased lag times, and enhanced security. This will result in families receiving accurate, legal, and useful certificates in a timely manner. As always, once a death record is registered electronically, a copy may be picked up at the local level. To further enhance the ability to obtain death certificates at the local level, the frequency of when records are downloaded from the state to local public health agencies for issuance has been increased from twice daily to four times daily: 7 AM, 10 AM, 1 PM, and 4 PM. This will help to ensure the likelihood of a certificate being available for issuance at the local level the same day it was registered electronically.
- Birth Registration Process Change
The Missouri Bureau of Vital Records has updated the process for entering and registering birth certificates in instances when children are born out of wedlock or when the mother is married but not married to the father of the baby. Effective February 01, 2021, in these instances, you will no longer add the father to the record in the Missouri Electronic Vital Records (MoEVR) system. You will register the record without the father and send in paternity affidavits and/or husband’s denial, if applicable, after registration. The father then will be amended onto the record after registration in accordance with state law. In other instances, such as when the mother is married to the father of the child, there is no change in policy, and the father’s information will be added in MoEVR as normal.
All paternity related documents can be accessed on our website: https://health.mo.gov/IVrecords/#collapseFive. The Bureau of Vital Records has redesigned the Mother’s Worksheet and Facility Worksheet. Please ensure only these new versions (2021) are utilized.
Co-parents, in certain situations, can be added to the birth record in place of the father. The new Mother’s Worksheet outlines this process in the marital status question. You may also see additional guidance about co-parents (same-sex couples) in the Hospital Training Guide. As always, if you need assistance or have any questions with these new processes, contact the Bureau of Vital Records: MoEVRsupport@health.mo.gov or 573-751-6387, Option 4.
- Electronic and Remote Online Notarization (RON) Now Accepted
In Missouri, traditional, electronic, and remote online notarization (RON) of applications/documents, including correction affidavits, are accepted by the Missouri Bureau of Vital Records. The electronically notarized document must be mailed, and if necessary, along with applicable fees and documentation to the Bureau of Vital Records at 930 Wildwood Dr., Jefferson City, MO 65109.
While electronic and remote notarization is acceptable, other standard requirements still apply in completing the application process and the correction affidavit process. For more information on submitting electronic or remote notarizations, email: VitalRecordsInfo@health.mo.gov or call 573-751-6387.