News and Updates
- Upcoming Changes to Birth and Death Certificate Security Paper
The Department of Health & Senior Services has recently provided notice to our partners in public health that over the course of the next several months, the Bureau of Vital Records would begin issuing updated security paper for birth and death certificates. This new security paper, for both birth and death certificates, will be red, white, and blue in color. All formerly issued certificates remain completely valid and legal. New copies do not need to be requested or issued. If you have any questions about this update, contact the Bureau of Vital Records at 573-751-6387.
- Missouri Electronic Vital Records (MoEVR) DTP Death Certificate Process
Effective January 1, 2022, all medical certifiers, who are not already electronic, should register and begin using the MoEVR system. Currently, over 84% of all death certificates are already registered completely electronically, so this change will secure the transition of any final outstanding DTP certifications. The Department of Health and Senior Services has partnered with the Missouri Board of Registration for the Health Arts - Division of Professional Registration to communicate the necessity for medical certifiers to participate in the MoEVR system as prescribed by 193.145, RSMo. The State Registrar, Kenneth J. Palermo, and the Missouri Bureau of Vital Records is working both independently and in coordination with Missouri funeral homes to identify and secure compliance within the medical community.
On January 1st, 2022, a funeral director will not be able to assign a case to an unlisted physician. The funeral director should notify the Bureau of Vital Records that the physician is not yet listed. The Bureau of Vital Records will then contact the medical certifier to assist the certifier in gaining access to the MoEVR system, so the funeral director can electronically assign the death record to the physician. In the rare circumstance a medical certifier is not able to become electronic, the Bureau of Vital Records can designate the record “drop to paper”. The funeral director can then proceed in obtaining medical certification and submitting the record for registration.
With the electronic death registration method, processes will be streamlined with fewer errors and rejections, decreased lag times, and enhanced security. This will result in families receiving accurate, legal, and useful certificates in a timely manner. As always, once a death record is registered electronically, a copy may be picked up at the local level. To further enhance the ability to obtain death certificates at the local level, the frequency of when records are downloaded from the state to local public health agencies for issuance has been increased from twice daily to four times daily: 7 AM, 10 AM, 1 PM, and 4 PM. This will help to ensure the likelihood of a certificate being available for issuance at the local level the same day it was registered electronically.
- Birth Registration Process Change
The Missouri Bureau of Vital Records is changing the process for entering and registering birth certificates in instances when children are born out of wedlock or when the mother is married but not married to the father of the baby. Effective February 01, 2021, in these instances, you will no longer add the father to the record in MoEVR. You will register the record without the father and send in paternity affidavits and/or husband’s denial if applicable. The father then will be amended onto the record after registration in accordance with state law. The marital status that should be selected should be either “Yes, but not to the father” or “No, doesn’t provide father’s information”. In other instances, such as when the mother is married to the father of the child, there is no change in policy, and the father’s information will be added as normal. Note: This is temporary guidance until MoEVR is updated to reflect the new Mother’s Worksheet. However, the new Mother’s Worksheet and other forms can be used immediately.
All paternity related documents can be accessed on our website: https://health.mo.gov/IVrecords/#collapseFive. The Bureau of Vital Records has redesigned the Mother’s Worksheet, Facility Worksheet, ;and the Missouri Electronic Vital Records (MoEVR) system is currently being updated to reflect these new policy changes.
Co-parents, in certain situations, can be added to the birth record in place of the father. The new Mother’s Worksheet outlines this process in the marital status question. You may also see additional guidance about co-parents (same-sex couples) in the Hospital Training Guide. As always, if you need assistance or have any questions with these new processes, contact the Bureau of Vital Records: MoEVRsupport@health.mo.gov or 573-751-6387, Option 4.
- Electronic and Remote Online Notarization (RON) Now Accepted
While electronic and remote notarization is acceptable, other standard requirements still apply in completing the application process and the correction affidavit process. For more information on submitting electronic or remote notarizations, email:VitalRecordsInfo@health.mo.gov or call 573-751-6387.
In Missouri, traditional, electronic, and remote online notarization (RON) of applications/documents, including correction affidavits, are now accepted by the Missouri Bureau of Vital Records. For electronic or remote notarization, only vendors approved by the Missouri Secretary of State will be accepted. For more information regarding approved vendors, visit: https://www.sos.mo.gov/ElectronicNotary.
While electronic and remote notarization is acceptable, otherstandard requirements still apply in completing the application process and the correction affidavit process. For more information on submitting electronic or remote notarizations, email: VitalRecordsInfo@health.mo.gov or call 573-751-6387.