Background Check Process
Steps for Completing a Comprehensive Criminal Background Check:
- All individuals required to have a background screening must register through the Missouri Automated Criminal History Site (MACHS) by following the instructions on the Missouri State Highway Patrol Applicant Fingerprint Services form. Because a billing account has been established, no payment will be due for the cost of fingerprinting conducted through September 30, 2019.
- Make sure you are using the MACHS registration number found on our Applicant Fingerprint Services Form. If you have been fingerprinted for a different agency, you will have to be fingerprinted again.
- After you have registered with MACHS, you will be re-routed to IdentoGo’s website. IdentoGo is the state contractor for fingerprinting services. There you will be provided with a list of available locations and appointments.
- Once you schedule your appointment, a pop-up will appear containing a payment authorization code. It is important that you and your staff print this or write it down.
- Once the individual has been fingerprinted, they must provide their receipt to the child care provider. This receipt will be accepted as verification or proof that a criminal background check has been requested.
- The provider must complete and submit the Employer Criminal Background Check Notification form.
- All individuals required to have a background screening must register (if not already registered) with the Family Care Safety Registry and the provider must request a background screening. Please visit https://health.mo.gov/safety/fcsr/index.php for instructions.
- The background screening unit will notify the provider and the applicant of the results determining if they are eligible or ineligible to work in a licensed child care facility or a license-exempt nursery school.
Who is required to have a background check? +
- a child care provider
- persons employed by the child care provider for compensation, including contract employees or self-employed individuals
- individuals or volunteers whose activities involve the care or supervision of children for a child care provider or unsupervised access to children who are cared for or supervised by a child care provider
- individuals residing in a family child care home who are seventeen years of age and older
What does the Criminal Background Check include? +
- A Federal Bureau of Investigation fingerprint check;
- A search of the National Crime Information Center's National Sex Offender Registry; and
- A search of the following registries, repositories, or databases in Missouri, the state where the child care staff member resides, and each state where such staff member resided during the preceding five years:
- The state criminal registry or repository, with the use of fingerprints being required in the state where the staff member resides and optional in other states;
- The state sex offender registry or repository; and
- The state-based child abuse and neglect registry and database.
What does the FCSR Background screening include? +
Those wishing to hire a child care, elder care or personal care worker may contact the Registry via the toll-free call center, by submission of a signed form, or by approved Internet access, to obtain background screening information about a caregiver, which includes:
- State criminal history records maintained by the Missouri State Highway Patrol
- Sex Offender Registry maintained by the Missouri State Highway Patrol
- Child abuse/neglect records maintained by the Missouri Department of Social Services
- The employee disqualification list maintained by the Missouri Department of Health and Senior Services
- The employee disqualification registry maintained by the Missouri Department of Mental Health
- Child-care facility licensure records maintained by the Missouri Department of Health and Senior Services
- Foster parent licensure records maintained by the Missouri Department of Social Services
When can an individual start working or be present at my facility? +
Prior to the employment or presence of a child care staff member, a comprehensive criminal background check must be requested. Requesting a comprehensive criminal background check requires the provider to request a background screening with FCSR and for the child care staff member to register in MACHS and be fingerprinted.
A child care staff member may begin employment or be present at a child care facility after the criminal background check has been requested; however, pending completion of the comprehensive criminal background check, the prospective child care staff member shall be supervised at all times by another child care staff member who received a qualifying result on the comprehensive criminal background check within the past five years.
When are background checks required? +
Any licensed family child care home, group child care home, child care center, or license exempt nursery school that has child care staff members at the time this section becomes effective shall request the results of a criminal background check for all child care staff members by January 31, 2019.
A criminal background check must be performed on all child care staff members of any licensed child care facility at initial licensure and every 5 years.
A FCSR background screening must be performed on all child care staff members every time a criminal background check is performed and at license renewals.
When is a Criminal Background Check not required? +
A child care provider shall not be required to submit a request for a criminal background check for a child care staff member if:
- The staff member received a criminal background check and an eligible determination within the past five years.
- The staff member has not been separated from employment from any child care providers within Missouri for more than 180 days.
Who is responsible for the cost of the background check? +
The costs of the criminal background check shall be the responsibility of the child care staff member but may be paid or reimbursed by the child care provider at the provider's discretion. The fees charged for the criminal background check shall not exceed the actual cost of processing and administration.
What are the disqualifying offenses? +
Upon completion of the criminal background check, any child care staff member, prospective child care staff member, or adult household member shall be ineligible for employment or presence at a licensed family child care home, group child care home, child care center, or license exempt nursery school, if such person:
- Refuses to consent to the criminal background check as required by this section;
- Knowingly makes a materially false statement in connection with the criminal background check as required by this section;
- Is registered, or is required to be registered, on a state sex offender registry or repository or the National Sex Offender Registry;
- Has a finding of child abuse or neglect under section 210.145 or 210.152 or any other finding of child abuse or neglect based on any other state's registry or database;
- Has been convicted of a felony consisting of:
- Murder, as described in 18 U.S.C. Section 1111;
- Child abuse or neglect;
- A crime against children, including child pornography;
- Spousal abuse;
- A crime involving rape or sexual assault;
- Physical assault or battery; or
- Drug-related offense committed during the preceding five years;
- Has been convicted of a violent misdemeanor committed as an adult against a child, including the following crimes: child abuse, child endangerment, or sexual assault, or of a misdemeanor involving child pornography; or
- Has been convicted of any similar crime in any federal, state, municipal, or other court.
Is there an appeal process for ineligible applicants? +
The prospective child care staff member or child care staff member may appeal in writing to the department to challenge the accuracy or completeness of the information contained in his or her criminal background check, or to offer information mitigating the results and explaining why an eligibility exception should be granted. The department of health and senior services shall attempt to verify the accuracy of the information challenged by the individual, including making an effort to locate any missing disposition information related to the disqualifying crime. The appeal shall be filed within ten days from the mailing of the notice of ineligibility. The department shall make a decision on the appeal in a timely manner.
Are you a representative from another state needing to run a Child Abuse/Neglect Screening? +
If you are a state representative outside of Missouri and need to run a Child Abuse/Neglect Screening on an individual who is employed in your state but has lived in Missouri, please contact the DSS Background Screening Investigation Unit (BSIU) at 573-751-3448 or at BSIUForms.CD@dss.mo.gov.
For questions about the background screening process, please email email@example.com.