SUBJECT 1: Upcoming Holiday
SUBJECT 2: WIC Disaster Plan Updated
SUBJECT 3: FY20 Subrecipient Annual Financial Report
SUBJECT 4: Loving Support Award of Excellence
SUBJECT 5: Disposal of WIC Computer Equipment Reminder

JOB POSTING:Full-Time Nutritionist – Columbia/Boone County WIC
JOB POSTING: Part-Time Breastfeeding Peer Counselor – Cass County Health Department

 

SUBJECT 1: Upcoming Holiday. The WIC state agency will be closed, and there will be no MOWINS Help Desk support, on Monday, January 18.

SUBJECT 2: WIC Disaster Plan Updated. The WIC Disaster Plan has been updated.
Changes:

  1. All local agencies are responsible for having a plan in place to continue to provide WIC services if staff are reduced due to COVID.
  2. All local agencies must contact the state agency if the local agency anticipates closure.
  3. The timeframe for FNS waiver approval has been updated to 30 days after the end of the nationally declared public health emergency.
  4. Remote Certifications – local agencies are advised to establish a partnership with other local agencies in order to continue WIC services should a local agency be impacted by COVID and little to no staff are available.
  5. Removed all references to WIC checks.
  6. Removed all references to old policy numbers.
  7. Changed the number of days a completed WIC-27 must be scanned into MOWINS prior to issuing next month’s benefits from 30 days to 15 days.
  8. Local agency can verbally ask the participant to set their own PIN on their eWIC card in place of the PIN generator if issuing benefits remotely and mailing the eWIC card.
  9. eWIC Card Letter for Local Agencies letter has been updated. Begin using this revised letter immediately.
  10. If you generate a PIN instead of the participant setting their own, you will want to continue to use the eWIC Card PIN Letter for Local Agencies. If the participant chooses to set their own PIN number, you do not need to send the eWIC Card PIN Letter for Local Agencies letter.

If your local agency is utilizing the remote benefit issuance waiver, you must track all eWIC cards mailed on a eWIC Card Tracking Sheet for Local Agencies. The spreadsheet must be emailed to WICHelpDesk@health.mo.govfor tracking at the state agency every Monday.

Reminder: The eWIC card PIN MUST NOT be documented anywhere, with the exception of including the PIN into the eWIC Card PIN letter. If a participant forgets their PIN or does not receive the eWIC Card PIN letter, the participant must come to the local agency to reset the PIN.

If you have any questions, please contact your district technical assistant.

SUBJECT 3: FY20 Subrecipient Annual Financial Report. Each local agency must complete Attachment D - Subrecipient Annual Financial Report (located here) at the end of the fiscal year after the final invoice has been submitted. If the local agency has not sent this report, please do so by February 1, 2021. It may be scanned and emailed to WICOperations@health.mo.gov or faxed to 573-526-1470. Please contact Lynette Ricks at Lynette.Ricks@health.mo.gov if you have any questions.

SUBJECT 4: Loving Support Award of Excellence. Food and Nutrition Service (FNS) has announced that the Loving Support Award of Excellence application period is now open. The Loving Support Award of Excellence was developed to recognize and celebrate WIC local agencies that provide exemplary breastfeeding programs and support services. Over the last six years the award has been given, Missouri has had 23 local agencies that have met the criteria and were recognized.

Three levels of excellence will be recognized and awarded: Gold, Gold Premiere, and Gold Elite. The award is valid for a four-year period; however an agency may apply for an award of higher achievement the following year after receiving an award. Agencies awarded prior to 2018 should reapply for 2021. The 2021 application period has been extended and now closes on January 22, 2021.

The main qualification to apply is for the local agency to have a Breastfeeding Peer Counseling Program that meets all of the required core components of the FNS WIC Breastfeeding Model for Peer Counseling for a successful peer counseling program for at least one year. All of Missouri’s “Breastfeeding Friendly WIC Clinics” should, at a minimum, meet the Gold level and are all encouraged to apply.

Click here for the application, instructions, and FAQs. There is also a PowerPoint presentation available (attached) with guidance for local agencies who wish to apply. If you have any questions, please contact Lisa Schlientz by email at Lisa.Schlientz@health.mo.gov or by telephone at 573-751-6468.
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SUBJECT 5: Disposal of WIC Computer Equipment Reminder. Just a reminder of the procedures for WIC local agencies (LA) to follow when disposing of WIC-purchased computer equipment:

If the equipment is no longer in use (no replacement needed):
Please email Jason Seehusen (Jason.Seehusen@health.mo.gov) the WIC tag number(s) of the equipment to be removed.
He will send the LA the surplus DH-60 form and contact ITSD, so a technician will come out to pick up the equipment.

Do not let ITSD leave with the equipment until the surplus DH-60 paperwork has been filled out by ITSD. A completed copy must be returned to Jason Seehusen.

If the equipment is malfunctioning (possible replacement needed):
The LA should contact ITSD (800-347-0887) to request a technician service the equipment. ITSD will determine if the equipment can be easily repaired or if it is still under warranty (ITSD is the contact agency with manufacturers for warranty claims).

If the ITSD technician determines the equipment needs to be replaced, either the ITSD technician or the LA staff may email Jason Seehusen and provide the WIC tag number of the malfunctioning equipment.

Jason will send the LA the surplus-and-replace DH-60 forms.

Do not let ITSD leave with the equipment until the surplus DH-60 paperwork has been filled out by ITSD. A completed copy must be returned to Jason Seehusen.

If the equipment has been stolen:
The LA must contact ITSD and speak with Cyber Security. They will forward the LA a Computer Loss form, which must be completed and returned to ITSD Cyber Security.

The LA must also contact their local law enforcement to report the theft. A copy of the police report must be obtained when it becomes available.

The LA must contact Jason Seehusen about the theft so he can begin the process of removing the equipment from inventory. A copy of the police report must be sent to him as well.

If a replacement for the equipment is needed, please let Jason know.

 

WIC Positions

JOB POSTING: Full-Time Nutritionist – Columbia/Boone County WIC. Columbia/Boone County WIC has an immediate opening for a full-time Nutritionist to conduct nutrition assessments, assign nutrition/health risk factors, provide nutrition and breastfeeding counseling, set nutrition/health goals, prescribe food packages to WIC participants based on medical/nutritional needs, and coordinate/implement WIC program outreach activities for the purpose of improving the health of families in Boone County and promoting the program to health care professionals/social service agencies to refer families to apply for WIC services.
Please apply at https://www.gocomojobs.com/postings/23195

JOB POSTING: Part-Time Breastfeeding Peer Counselor. The Cass County Health Department is accepting applications for a part-time Breastfeeding Peer Counselor within the WIC program. The selected candidate will give basic breastfeeding information, support, and encouragement to new mothers and help mothers achieve their own breastfeeding goals. The candidate must be willing to accept after-hours phone calls. Personal breastfeeding experience is required.

Please send resumes to:
Cass County WIC
103. South Oriole Street
Harrisonville, MO 64701

Call 816-380-8430 for further information.

Missouri WIC is an equal-opportunity employer.

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