January 2, 2018 WIC Updates
SUBJECT 1: Income Assessment and Documentation ER# 3.02000
SUBJECT 2: WIC Record Destruction
SUBJECT 3: Missouri WIC Event Calendar
SUBJECT 1: Income Assessment and Documentation ER# 3.02000. A MOWINS update will occur on January 7, 2018 that makes a change to the Adjunctive Eligibility verification options available for selection. These options will no longer include “Phone Verification from DSS” for all adjunctive eligibility choices. This change effects all choices except for what is listed under FDPIR, as those options will remain. Please do a reset or update on January 8, 2018 to ensure the new update is effective on your computers.
This option has been removed to ensure MOWINS is in compliance with the Income Assessment and Documentation policy ER# 3.02000. According to section A.2. of this policy, a notice of eligibility letter for SNAP, TANF, and/or MO Health Net, the HDFS screen, or SNAP EBT activity printout along with the EBT card are the only approved ways to verify adjunctive eligibility. Please review this policy with your staff.
If you have any questions, please contact your Administrative TA for assistance at 1-800-392-8209.
SUBJECT 2: WIC Record Destruction. Attached is the current memo on audit closure and WIC record destruction for records from Federal Fiscal Year 2012 (through September 30, 2012) and older, unless prohibited from doing so by other state or local restrictions. At the time of destruction, all audits should be closed and there should be no outstanding findings or related issues. Please refer to WIC Operations Manual (WOM) ER# 1.06000 on Local WIC Provider Record Retention and Destruction. That policy will direct you on how to properly destroy WIC records and document the destruction. It will also provide you with a link to state law that covers records that your agency’s legal counsel or governing body have determined to be medical records. Please contact your district administrative technical assistance staff with any questions.
SUBJECT 3: Missouri WIC Event Calendar. The Missouri WIC event calendar has been revised and can be viewed online at the following link. Two events have been added to the calendar; the northeastern district meeting which will be held in Macon on January 12, 2018 and the WIC paraprofessional training on April 16-17, 2018 in Jefferson City. Please note that the training dates are hyperlinked to the registration information for that particular training. If you have any questions about the calendar please contact Jamie Larson at Jamie.Larson@health.mo.gov