WIC Local Agency
March 14, 2016 WIC Update
SUBJECT 1: ZIKA VIRUS UPDATE
SUBJECT 2: MICROCUVETTE AND ANALYZER DELIVERIES
SUBJECT 3: FROM THE WOM - COMPLAINTS REGARDING WIC RETAILERS (ER# 3.08400)
SUBJECT 4: PARTIAL WIC FORMULA REDEMPTION (WIC 21) AND PROCEDURE FOR ISSUING UNREDEEMED FORMULAS
SUBJECT 5: ATTENDANCE AT 2016 WIC CONFERENCE - SURVEY (REMINDER)
SUBJECT 6: NEW/REVISED CRYSTAL REPORTS
SUBJECT 7: RETIREMENT - PHYLLIS FULLER, NUTRITION SERVICES MANAGER
SUBJECT 8: CEU CORNER
JOB POSTING: WIC NUTRITIONIST - SHANNON COUNTY HEALTH CENTER
JOB POSTING: WIC HEALTH EDUCATION SUPERVISOR - ST. LOUIS COUNTY DEPARTMENT OF PUBLIC HEALTH
SUBJECT 1: SUBJECT 1: Zika Virus Update. The following information was shared with the state WIC office from USDA:
There have been recent media reports about the outbreak of the Zika virus in many countries. Recognizing WIC’s role as an adjunct to health care, we want to share information from the Centers for Disease Control and Prevention (CDC) about the outbreak.
As stated by the CDC, currently, there is no vaccine to prevent transmission or medication to treat Zika infection. The CDC has further stated that while most infections are mild and cause few or no symptoms, the bigger health threat is believed to be to women who are pregnant and can transmit the virus to their unborn child.
In response, the CDC has released its Interim Guidelines for Pregnant Women During a Zika Virus Outbreak (see link below). These guidelines include recommendations for pregnant women or their partners considering travel to an area with Zika virus transmission, as well as for the screening, testing, and management of returning travelers who are pregnant.
Information and resources about the Zika virus are available on the CDC website at:
Interim Guidelines for Pregnant Women
SUBJECT 2: Microcuvette and Analyzer Deliveries. Agencies scheduled to receive a shipment of microcuvettes and/or analyzers should begin receiving their shipment the week of March 14, 2016. When you receive your order, please verify the number of microcuvettes and/or analyzers received with the number listed on the packing slip. If the number of microcuvettes/analyzers in the package is the same as the packing slip, sign and date the packing slip. Please fax the packing slip to Lori Baysinger at 573-526-1470, within one week of receiving the shipment. Confirmation on the packing slip is required in order for the State WIC Office to pay for the microcuvettes and send WIC tags for the analyzers. If the number of microcuvettes/analyzers received is different from the packing slip, please call Lori Baysinger at 800-392-8209. If you are unable to locate your packing slip, please send an email stating how many boxes or analyzers you received and the date you received the shipment to Lori.Baysinger@health.mo.gov. Thank you for your prompt cooperation.
SUBJECT 3: From the WOM - Complaints Regarding WIC Retailers (ER# 3.08400). If your agency receives a complaint from a WIC family regarding a WIC Authorized Retailer, the Retailer Coordinator should obtain as much information as possible then relay this information to the State WIC Office. Detailed information helps to ensure that the state office is addressing the specific concern that occurred in the store. LWPs can call the State WIC Office directly or complete the necessary information on the WIC Participant Redemption Complaint Form (WIC-40), attached. The form can be faxed, mailed, or emailed to the WIC Retailer Group at the State WIC Office. The WIC Retailer Group email address is MOWICVENDORGROUP@health.mo.gov. Also attached is guidance on how to complete each section of the WIC-40. Please let families know that their information is kept confidential and is not shared with the store. If they wish, families can also report complaints directly to the State WIC office by calling the toll-free number at 800-392-8209. If you have any questions please feel free to contact either your district TA staff or the WIC Retailer Group at the State WIC Office. (TWO ATTACHMENTS)
SUBJECT 4: Partial WIC Formula Redemption (WIC 21) and Procedure for Issuing Unredeemed Formulas - As you know from the January 11, 2016 WIC Weekly Update that due to formula manufacturer changes there are currently 2 different sizes in MOWINS of the following formulas:
- EnfaCare (RTU)
- Enfamil A.R. (RTU)
- Enfamil ProSobee (RTU)
- Similac Expert Care Alimentum (Powder)
Both sizes are active in MOWINS and will remain active until later in 2016. During the transition from the old containers to the new containers, if the retailer does not have the size that is on the WIC checks or does not have the number of containers that is on the WIC checks, participants may bring the Partial WIC Formula Redemption (WIC 21) form to local WIC providers for re-issuance. Attached are instructions on how to make this change in MOWINS. (ONE ATTACHMENT)
SUBJECT 5: Attendance at 2016 WIC Conference - Survey (REMINDER).This is a follow up to the February 8 WIC Update. The 2016 Missouri WIC Conference will be in St. Louis in October. The conference will begin at 1:00 on Wednesday, October 26 and end at noon on Friday, October 28, 2016. The cost of the hotel may range from $125.00 to $189.00, or the Prevailing Government Per Diem rate, plus taxes. In order to negotiate a contract with the hotel and get the best room rate possible, the Missouri WIC Association would like to know how many conference attendees will be staying at the conference hotel. If you have not responded to Rhonda Breitenbecher regarding your attendance at the 2016 WIC Conference, please note that she now has a new e-mail address, which is: Rhonda.Breitenbecher@lpha.mo.gov
We are asking that each Local WIC Provider complete the attached survey, if you have not already and e-mail it to Rhonda Breitenbecher. (ONE ATTACHMENT)
SUBJECT 6: New/Revised Crystal Reports. Two new reports and one revised report are now on Crystal Reports (Biportal). The Table of Contents has been updated to reflect this:
- Terminated Participants Detailed Report (New, in Administrative Management folder) - Report has detailed information on participants who have been recently terminated. It can be used for staff to follow up as needed with terminated participants.
- CPA Determination (New, in Food/Formula section) - The report lists all food requiring CPA determination to assist local agencies in assuring that the required documentation has been completed.
- High Risk Participants - Detail (Revised, in Risk Factor/Medical section) - Previous description: This alphabetical list of active high risk participants shows the participant's category, their high risk factor(s), number of nutrition education contacts and if they have received a high risk nutrition education contact and their certification start and end dates. Changed to: Report lists all high risk participants including whether or not the high risk status has been resolved to assist in scheduling nutrition education follow-up.
A copy of the Table of Contents is attached. If you have questions, please contact your Technical Assistance (TA) staff. (ONE ATTACHMENT)
SUBJECT 7: Retirement - Phyllis Fuller, Nutrition Services Manager. Phyllis Fuller has announced her retirement effective April 1, 2016. Phyllis has worked in the State WIC office as the Missouri State Nutrition Coordinator since October 2000. She has seen many changes over the last 15 plus years - most of them to improve the WIC program. Phyllis says she is looking forward to no meetings, working in her garden, traveling, and going to the Y every day. We wish Phyllis congratulations on her retirement!
SUBJECT 8: CEU Corner.
Upcoming Breastfeeding seminars in Missouri - Breastfeeding Success: Supporting the Mother/Baby Journey. As a breastfeeding advocate, you recognize the need to improve breastfeeding outcomes. Join Dawn M. Kersula, MA, RN, LCCE, FACCE, IBCLC, as she provides strategies to address the current challenges associated with the promotion, protection and support of breastfeeding. Make plans to attend to immediately improve your own clinical practice!St. Louis, Missouri April 20, 2016; Columbia, Missouri April 21, 2016; Lenexa, Kansas April 22, 2016. RDs/DTRs will receive 6.0 Continuing Professional Education Units, RNs will earn 6.0 contact hours, and IBCLCs will receive 6.25 Lactation Continuing Education Recognition Points. See the attached brochure or register online at www.pesihealthcare.com (ONE ATTACHMENT)
JOB POSTING: WIC Nutritionist - Shannon County Health Center. The Shannon County Health Center has an immediate opening for a WIC Nutritionist to work four days per week, providing services to the Shannon County and Reynolds County Health Centers. Responsibilities include planning and implementing the nutritional components of the WIC program, as well as providing nutrition and breastfeeding counseling and education to eligible families. Salary is commensurate with experience. Benefits package included. Please submit resume to: Shannon County Health Center, Attention: Kandra Counts, P.O. Box 788, Eminence, MO 65466, or email to firstname.lastname@example.org. We are an equal opportunity/affirmative action employer.
JOB POSTING: WIC Health Education Supervisor - St. Louis County Department of Public Health. The St. Louis County Department of Public Health has an opening for a Health Education Supervisor to work in the WIC Program. This is a full-time, grant-funded Registered Dietitian position working out of a North County location. Primary responsibilities include supervising the operation of a WIC office comprised of Office Service Representatives; Nutritionists; and a Breastfeeding Peer Counselor, as well as, completing the job functions of a WIC nutritionist. The Health Education Supervisor requires 2 years of Registered Dietitian experience preferably in WIC along with supervisory experience. Applications will be accepted through February 23, 2016. For additional information or to apply online, please go to www.stlouisco.com/personnel/jobsearch. For questions, please contact Lynn Sojka at LSojka@stlouisco.com