April 25, 2016 WIC Update


SUBJECT 1: FOOD & FORMULA REFERENCE GUIDE (FFRG) - MAY 1, 2016 VERSION
SUBJECT 2: UPDATED MEDICAL DOCUMENTATION FORM (WIC-27) - EFFECTIVE MAY 1, 2016
SUBJECT 3: WIC APPROVED FOOD LIST IN SPANISH & OTHER LANGUAGES
SUBJECT 4: BREAST PUMP ORDER
SUBJECT 5: ISSUING A CHILD FOOD PACKAGE TO AN INFANT
SUBJECT 6: FFY 2017 WIC LOCAL AGENCY PLAN (LAP) TRAINING
SUBJECT 7: SOCIAL MEDIA TOOLS WEBPAGE
SUBJECT 8: CHANGE IN STATE STAFF DUTIES - COMPUTER EQUIPMENT
SUBJECT 9: CEU CORNER

SUBJECT 1: Food & Formula Reference Guide (FFRG) - May 1, 2016 Version. The Food & Formula Reference Guide (FFRG) has been updated. Please see the following attached items and share with your staff:

  • FFRG - Formula Listing (Effective May 1, 2016)
  • FFRG - Guidelines (Effective May 1, 2016)

If you have any suggestions/questions, please contact Takako Tagami at Takako.Tagami@health.mo.gov. (TWO ATTACHMENTS)

SUBJECT 2: Updated Medical Documentation Form (WIC-27) - Effective May 1, 2016. Participants with a qualifying medical condition can receive contract infant formula in Ready-To-Use (RTU) form under food package III which requires completion of the WIC-27 form. Effective May 1, 2016, participants can receive contract infant formulas in RTU form for the following additional reasons:

  • The ready-to-use (feed) form accommodates the participant’s condition better.
  • The ready-to-use (feed) form improves the participant’s compliance in consuming the prescribed WIC formula.

The WIC-27 form was revised to incorporate the changes above. The form is being printed and will be shipped to all local WIC providers by May 13, 2016. The writable PDF version will be available at the link WIC 27 on April 29, 2016. In the meantime, please make copies as needed. If you have any questions, please contact Takako Tagami at takako.tagami@health.mo.gov. (ONE ATTACHMENT)

SUBJECT 3: WIC Approved Food List in Spanish & Other Languages. The Spanish version of the WIC food list is being printed. The DHSS warehouse will only ship to local WIC providers who completed the online survey requesting the new Spanish food list. The expected shipping date is April 29, 2016. The new food list is being translated into other languages and will be posted on the website when it becomes available in May. If you have any questions, please contact Takako Tagami at Takako.Tagami@health.mo.gov. (ONE ATTACHMENT)

SUBJECT 4: Breast Pump Order. Medela will begin shipping the breast pump order around the week of May 16th. Please remember that the following procedure must be followed in order to verify receipt of shipment for payment and to send the required WIC tags:

  • Immediately upon receipt of shipment, please locate the packing slip and verify that your agency received the products and quantities stated.
  • Sign the packing slip to verify the order is correct.
  • Fax the signed packing slip to the state WIC office at 573-526-1470. WIC tags will be mailed upon receipt of your packing slip.
  • If your agency did not receive what was stated on the packing slip, please contact the state WIC office immediately.

If you have any questions, please contact Jeannie Phelps at jeannie.phelps@health.mo.gov or by telephone at 573-526-5270.

SUBJECT 5: Issuing a Child Food Package to an Infant. We have become aware of some agencies issuing child food packages to infants during the month the infant turns one. Although MOWINS may allow this, it is not allowed by policy. A nightly process in MOWINS looks at all infant records and removes the one-year child’s food package option in the 11th month for most new certifications. However, not all can be removed. An enhancement in MOWINS to address this issue is set to be developed at a future date. Until that enhancement is developed, agencies must review the food package issuance during the 11th month to assure the infant food package is being issued.

It is a USDA mandate to provide the participant with an infant food package through the calendar month during which the infant turns one year of age. Beginning with the following month, the participant can be issued a child food package. The attachment shows different scenarios that are possible.

If you have MOWINS system questions please contact the WIC Help Desk. If you have questions in regards to the policy please contact your district TA team. (ONE ATTACHMENT)

SUBJECT 6: FFY 2017 WIC Local Agency Plan (LAP) Training. LAP training will be conducted June 27, 28, 29 and 30, 2016 at the Department of Health’s ITSD Training Room, located at 920 Wildwood Dr., Jefferson City. This one-day training is optional, but is strongly recommended for new LAP users and those who would like a refresher. Click here for more information and to register for the training. The deadline to register is June 6, 2016. If you have any questions, please contact Cheryl West at Cheryl.Lynn.West@health.mo.gov or 573-526-7706.

SUBJECT 7: Social Media Tools Webpage. Social media outreach activities can be an effective low-cost investment for WIC agencies to provide applicants/participants instant access to information about the Missouri WIC Program. The New Social Media Tools webpage is located here. This website contains resources which have been developed by the Missouri WIC State Office for local WIC agency use. If you have any questions, please contact D'Anne Ward at 573-526-0209 or email danne.ward@health.mo.gov.

SUBJECT 8: Change in State Staff Duties - Computer Equipment. Effective immediately, Cheryl West is the primary contact for Local WIC Provider staff regarding WIC computer equipment. Mark Davis continues with other duties as the WIC Assistant Chief. When you have WIC computer issues, please refer to the updated table below for the appropriate contact.

Issue Contact
Computer equipment not working properly (excluding Signature Pad). Information Technology Services Division (ITSD) 800-347-0887.
Signature Pad not working properly. Utilize the attached Signature Pad Help Checklist.
It is also located on the MOWINS web page, under Equipment. If still malfunctioning, contact Cheryl.Lynn.West@health.mo.gov.
Need additional computer equipment; need equipment replaced as confirmed by ITSD; or need pad replaced after using the Signature Pad Help Checklist. Cheryl West, Cheryl.Lynn.West@health.mo.gov or 573-526-7706 or 800-392-8209
Need computer item removed from agency. Do not need a replacement sent. Jason Seehusen, Jason.Seehusen@health.mo.gov or 573-526-6661 or 800-392-8209.
General questions regarding WIC inventory or to request a copy of agency’s WIC computer inventory. Jason Seehusen

If you have questions, please contact Cheryl West at Cheryl.Lynn.West@health.mo.gov or 573-526-7706 or 800-392-8209. (ONE ATTACHMENT)

SUBJECT 9: CEU Corner

  • View 2 recorded webinars for 2 CEUs. “Preventing Child Overweight and Obesity: Raising Children to be Competent Eaters” by Ellyn Satter, MS, RD, LCSW, BCD.
    Child overweight can be prevented from birth with optimum, stage-related feeding based on Satter’s division of responsibility with feeding. Child weight acceleration can be neutralized by correcting feeding problems and restoring optimum feeding. Optimum feeding raises children to be competent eaters: To enjoy eating, to have positive food acceptance and food regulation skills, and to participate happily in family meals.
  • What's New in Safe Sleep for Baby? NWA Local Agency Board Section Sponsored Webinar
    Over 3,500 infants die each year in the US that are ruled SUID – Sudden Unexpected Infant Death. This includes, but is not limited to SIDS, suffocation, asphyxia, overlay, entrapment, and other sleep related causes. This session will discuss the current infant safe sleep recommendations from the American Academy of Pediatrics (AAP); ways to help parents troubleshoot problems; and Tummy Time Tips and Tools.

    When: Tuesday, April 26, 2016 2:00 p.m. - 3:00 p.m. (central time)
    Register for the webinar to learn about some of the latest information to raise your awareness about sleep related Sudden Unexpected Infant Death (SUID) this is a webinar you do not want to miss. Use this webinar as an opportunity to incorporate in your staff meeting, professional development and information to share with your participants.

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