WIC Local Agency
January 5, 2015 WIC Update
SUBJECT 1: MANDATORY ADMINISTRATIVE UPDATE TRAINING - REGISTRATION OPEN
SUBJECT 2: UPDATED WOM POLICIES - PENDING PROOF CHANGE
SUBJECT 3: PARTICIPANT FRAUD/WIC FRAUD WARING FLYER
SUBJECT 4: STATE WIC OFFICE CLOSED MARTIN LUTHER KING, JR. DAY, LINCOLN DAY, AND WASHINGTON’S BIRTHDAY
SUBJECT 5: BREASTFEEDING COORDINATOR TRAINING
SUBJECT 6: FUNDAMENTALS OF BREASTFEEDING - AN 18-HOUR COURSE
SUBJECT 7: LACTATION SUPPORT MINI-GRANT FOR BUSINESSES
SUBJECT 8: NUTRITION TRAINING MANUAL - CONTINUING EDUCATION HOURS (CEUs)
SUBJECT 9: A SUMMARY REPORT OF THE WIC APPROVED FOOD LIST FRONT PAGE
SUBJECT 10: WIC RECORD DESTRUCTION
SUBJECT 11: MANDATORY NUTRITION UPDATE TRAINING - REGISTRATION CLOSES JANUARY 12, 2015
JOB OPENING: FULL-TIME REGISTERED DIETITIAN/NUTRITIONIST - CASS COUNTY
Mandatory Administrative Update Training - Registration Open. As was stated in the October 7 WIC Update, the USDA recently conducted a Management Evaluation of Missouri WIC. The WIC State Office is holding two trainings to provide guidance on the Nutrition and Administrative findings. The Administrative Update Trainings have now been scheduled for early in 2015 at 8 locations throughout the state. The WIC Coordinator from each agency must attend. Other WIC local agency counseling staff is encouraged to attend. You may register for the training here. http://health.mo.gov/living/families/wic/localagency/training/This is a one-half day training scheduled from 8:00 am - 12 noon or 1:00 pm - 5:00 pm. Dates and locations for trainings are as follows (location is listed first, followed by the date and time(s)):
Missouri Department of Health and Senior Services, 930 Wildwood, Jefferson City, MO 65109.
March 5, 2015 8:00 am - 12 Noon or 1:00 pm - 5:00 pm
Southeast District Office, 2875 James Blvd., Poplar Bluff, MO 63901.
March 10, 2015 8:00 am - 12 Noon or 1:00 pm - 5:00 pm
Jordan Valley Health Center, Conference Room, 440 E. Tampa, Springfield, MO 65806.
March 11, 2015 1:00 pm - 5:00 pm and March 12, 2015 8:00 am - 12 Noon
Columbia Boone Public Health, 1005 West Worley Street, Columbia, MO 65203.
March 16, 20158:00 am - 12 Noon or 1:00 pm - 5:00 pm
Missouri Department of Conservation, 3500 South Baltimore, Kirksville, MO 63501.
March 17, 20158:30 am - 12 Noon or 1:00 pm - 5:00 pm
Northwest District Office, 3717 South Whitney, Independence, MO 64055.
March 24, 20158:00 am - 12 Noon or 1:00 pm - 5:00 pm
Missouri Department of Health and Senior Services, 207 McElwain Dr., Cameron, MO 64429.
March 25, 20158:00 am - 12 Noon or 1:00 pm - 5:00 pm
St. Charles County Department of Community Health, 1650 Boone’s Lick Rd, St. Charles, MO 63301.
March 31, 20158:00 am - 12 Noon or 1:00 pm - 5:00 pm
If you have questions, contact Betty Cassidy at Betty.Cassidy@health.mo.gov 573-526-0209
SUBJECT 3: Updated WOM Policies - Pending Proof Change. USDA-approved revisions to three WOM policies:
- 3.01800 Residence Requirements for Participants
- 3.02000 Income Assessment and Documentation
- 3.03850 Proof of Identity
These policies were changed to require proof of residency, income and identity before participants can be issued food instruments. If the participant does not have any of these proofs, WIC benefits cannot be issued. These policies were effective on January 6, 2014 and are posted on the WOM site.
In reviewing reports from MOWINS, the State Office has identified instances of participants receiving FIs when one or more of these proofs are missing. The above WOM policies require all proofs to be received before benefits may be issued. When the participant returns with proofs, LWP staff must update MOWINS to indicate proof(s) received prior to printing checks. Please contact your Technical Assistance (TA) staff if you have questions regarding these policies.
As a reminder to LWPs, an online fraud reporting tool is available on the main WIC web page (http://health.mo.gov/living/families/wic/index.php) to report suspected fraud, including screenshots of suspected fraud on social media sites (e.g., selling food/formula on Facebook or Craigslist).
The link on the website is titled, “Report WIC Fraud”.
Reports submitted through this online reporting system are immediately transmitted to the State Agency for investigation. Participants/authorized representatives who are advertising WIC provided foods/formula for sale will receive a warning letter from the State for the first incident; a second incident may result in disqualification for one year (or until the claim is paid in full). (ER# 1.06200)
If you have any questions regarding the Fraud Warning flyer or online WIC fraud reporting tool, please contact Debby Hanlon at Debby.Hanlon@health.mo.gov or call 573-751-6196
SUBJECT 4: State WIC Office Closed Martin Luther King, Jr. Day, Lincoln Day, and Washington’s Birthday. The State WIC Office will be closed and there will be no WIC Help Desk coverage on the following upcoming holidays:
- Martin Luther King, Jr. Day - January 19
- Lincoln Day - February 12
- Washington’s Birthday - February 16
If you have any questions, please contact Mark Davis at Mark.Davis@health.mo.gov or 573-526-5323 or 800-392-8209
SUBJECT 5: Breastfeeding Coordinator Training. This is a reminder that there is a Breastfeeding Coordinator Training scheduled for April 2, 2015 in Jefferson City. This one-day session will cover the role of the Breastfeeding Coordinator, breastfeeding management, 3-Step Counseling, and guidelines for loaning breast pumps. This training will go beyond what is covered in the training “Using Loving Support to Grow and Glow in WIC”.
The training is mandatory for all new Breastfeeding Coordinators. Any other staff member who would like additional information on breastfeeding is welcome to attend. Email the attached registration form to the State WIC office by March 27, 2015. If you have any questions please contact Kathy Mertzlufft by email at Kathy.Mertzlufft@health.mo.gov or by phone at 573-526-4792. (ONE ATTACHMENT)
SUBJECT 6: Fundamentals of Breastfeeding - An 18-Hour Course. The state WIC office is hosting the “Fundamentals of Breastfeeding: An 18 Hour Course” in two different locations in the state. This training is for nutritionists, nurses and peer counselors who need a comprehensive course to prepare them to assist breastfeeding mothers with normal lactation and common breastfeeding challenges.
Dates and training sites are scheduled for Springfield (May 20-22, 2015) and Columbia (June 24-26, 2015). If you would like to attend this training please register online by clicking here. Feel free to share information on this training to area health care providers that may be interested in attending. If you have any questions please contact Kathy Mertzlufft at 573-526-4792 or by email at Kathy.Mertzlufft@health.mo.gov
SUBJECT 7: Lactation Support Mini-Grant for Businesses. The Missouri Breastfeeding Friendly Worksite Program is a state-wide initiative to increase employer support for breastfeeding mothers. The Missouri Department of Health and Senior Services (DHSS) is offering up to $500 to a limited number of Missouri employers to create or improve their lactation support policies and programs.
For example, funds may be used on:
- Locks on doors
- Privacy screens/partitions
- Comfortable chair
- Table or other flat surface to hold a breast pump
To be eligible to receive a mini-grant, the employer must submit their breastfeeding support policy which must be in compliance with the breastfeeding support requirements from the Fair Labor Standards Act (FLSA). To apply, complete the attached application and budget, and submit by March 1, 2015 to email@example.com. Notice of awards will be made within 30 days of application due date or on a first come, first serve basis.All funds must be expended by May 30, 2015. Please contact Karla Voss at 573-522-2820 with any questions
SUBJECT 8: Nutrition Training Manual - Continuing Education Hours (CEUs). The state WIC office has discussed and approved WIC CEUs for the completion of the Nutrition Training Manual (NTM). Per policy, counseling staff shall complete a minimum of five (5) continuing education hours in nutrition education (CNE) and one (1) hour in breastfeeding education per Federal Fiscal Year (FFY). Counseling staff will receive six (6) CEUs (5 hours nutrition education and 1 hour breastfeeding education) upon completion of the NTM. The state office is authorizing 6-CEUs to all staff that has completed the NTM since October 1, 2014 to current date. Please contact your State TA Nutritionist with questions
SUBJECT 9: A Summary Report of the WIC Approved Food List Front Page. Thank you for participating in the WIC Approved Food list Front Page survey. A summary report of the survey is attached; the top three choices were Samples 7 (113 votes), 6 (43 votes), and 11 (39 votes). Please feel free to share it with your staff. Please feel free to contact Takako Tagami at Takako.Tagami@health.mo.gov if you have any questions. (ONE ATTACHMENT)
SUBJECT 10: WIC Record Destruction. Attached is the current letter on audit closure and WIC record destruction for records from Federal Fiscal Year 2009 (through September 30, 2009) and older, unless prohibited from doing so by other state or local restrictions. At the time of destruction all audits should be closed and there should be no outstanding related findings or issues. Please refer to WIC Operations Manual (WOM) ER # 1.06000 on Local WIC Provider Record Retention and Destruction. That policy will direct you on how to properly destroy WIC records and document the destruction. It will also provide you with a link to state law that covers records that your agency’s legal counsel or governing body have determined to be medical records. Please contact your district administrative technical assistance staff with any questions. (ONE ATTACHMENT)
SUBJECT 11: Mandatory Nutrition Update Training - Registration Closes January 12, 2015. As was stated in the November 3 WIC Update, the USDA recently conducted a Management Evaluation of Missouri WIC. The WIC State Office is holding two trainings to provide guidance on the Nutrition and Administrative findings. The Nutrition Update Trainings have now been scheduled for early in 2015 at 8 locations throughout the state. A nutritionist from each agency must attend. Other WIC local agency counseling staff is encouraged to attend. This is a one-day training scheduled from 8:30am - 3:30pm. Dates and locations for trainings are as follows (location is listed first, then date(s)):
Missouri Department of Health and Senior Services, 930 Wildwood, Jefferson City, MO 65109
January 23rd, February 27th
Southeast District Office, 2875 James Boulevard, Poplar Bluff, MO 63901
January 28th, January 29th
Columbia Boone Public Health, 1005 West Worley Street, Columbia, MO 65203
Missouri Department of Conservation, 3500 South Baltimore, Kirksville, MO 63501
St. Charles County Department of Community Health, 1650 Boone’s Lick Road, St. Charles, MO 63301
February 10th, February 11th
Northwest District Office, 3717 South Whitney, Independence, MO 64055
February 17th, February 18th
Missouri Department of Health and Senior Services, Cameron Office, 207 McElwain Drive, Cameron, MO 64429
February 19th, February 20th
Jordan Valley Health Center, Conference Room, 440 E. Tampa Springfield, MO 65806
February 24th, February 25th, February 26th
If you have questions, contact D’Anne Ward at Danne.Ward@health.mo.gov or 573-526-0209
JOB POSTING: Full-Time Registered Dietitian/Nutritionist - Cass County Health Department. The Cass County Health Department is accepting applications for a full-time Registered Dietitian/Nutritionist in the Women, Infants, and Children (WIC) Program. This position is responsible for providing nutrition and breastfeeding counseling and education to eligible families. Applicants must possess a bachelor’s degree in dietetics/nutrition at a minimum. WIC experience preferred. WIC works Monday-Thursday 10 hour days. Salary is dependent on experience. To see full description, visit www.casscountyhealth.com. Submit resumes to Tiffany Klassen by e-mail at firstname.lastname@example.org, or by mail to: Cass County Health Department, 300 South Main, Harrisonville, 64701