Forms, Policies, and Procedures

LAP - Local Agency Plan

FFY 2020 LAP Instructional Guide

ASAP Instructions for LAP

TAP - Technical Assistance Packet

Nutrition Education Lesson Plan
This form is used when group nutrition education sessions are offered. The Nutrition Sessions Evaluation (second tab) may be used to summarize results of group nutrition sessions.

WIC Online Invoicing

Updates to Online Invoicing
New Budget Adjustment Format
New Invoicing Format

Invoice User Manual

Pay Online  -  Instructions

Breastfeeding Peer Counseling/Breastfeeding Friendly WIC Clinic Application

Appointment Reminder Postcard - (WIC-39)
This postcard is used by many WIC local agencies to provide a reminder that is mailed prior to the next scheduled visit and is available in 18 different languages.
Arabic, Bosnian, Burmese, Chinese, English, Farsi, French, Hindu, Hmong, Korean, Nepali, Romanian, Russian, Somali, Spanish, Ukrainian, Urdu, and Vietnamese.

Don’t Fall for the Trap! Preventing Fraud Poster

Emailing-Texting Clients Instructions

eWIC Card Lost, Stolen, or Damaged Log (WIC-29)

Impact Analysis Template - (WIC-34)

Lost/Stolen Food Instrument Form - (WIC-32)
Arabic, Bosnian, Burmese, Chinese, English, Farsi, French, Hmong, Korean, Romanian, Russian, Somali, Spanish, Ukrainian, Urdu, and Vietnamese.

Media/Pamphlet Review Criteria Form
This form is used to meet approval criteria when pamphlets, audiovisuals, or other media related educational resources outside of Missouri Department of Health and Senior Services (MDHSS) are being reviewed or developed for WIC participant use by local agencies.

Missed Appointment Card - (WIC-71)
Arabic, Bosnian, Burmese, Chinese, Farsi, French, Hindi, Hmong, Korean, Nepali, Romanian, Russian, Somali, Spanish, Ukrainian, Urdu, and Vietnamese.

Missouri WIC Identification (ID) Folder - (WIC-17)
WIC participants must present their WIC Participant ID folder when they purchase WIC approved foods using WIC checks at WIC authorized retailers. The participant or proxy must sign the ID folder and show it to the retailer for ID verification when purchasing WIC foods. Local agencies must give an ID folder to each active participant family.

Notice of Certification - (WIC-73)
This sticker is for reminding WIC participants of the next certification date.
(Printer Friendly version - Use Avery 5163 Mailing labels 2" x 4")
Arabic, Bosnian, Burmese, Chinese, English, Farsi, French, Hindi, Hmong, Korean, Nepali, Romanian, Russian, Somali, Spanish, Ukrainian, Urdu, and Vietnamese.

Partial WIC Formula Redemption - (WIC-21)
This form is used by WIC retailers when they do not have enough formula in their stock to meet the demands on a WIC Check. When completed by the retailer and returned to the local agency by the participant, the participant can be given an additional food instrument to make up the difference of what was not available before.

Proxy/Alternative Authorized Representative Form - (WIC-33)

Voter Registration Tally Sheet
This document is used to track voter registration applications.

WIC Notification Of Ineligibility Or Termination - (WIC-19)
This form is used by local agencies to provide written notice of ineligibility to applicants or participants.
Arabic, Bosnian, Burmese, Chinese, English, Farsi, French, Hindi, Hmong, Korean, Nepali, Romanian, Russian, Somali, Spanish, Ukrainian, Urdu, and Vietnamese.

WIC Participant Redemption Complaint - (WIC-40)
WIC participants can file a complaint regarding negative experiences at WIC retailers using this form.

WIC Participant's Rights and Responsibilities - (WIC-10)
Arabic, Bosnian, Burmese, Chinese, Farsi, French, Hindi, Hmong, Korean, Nepali, Romanian, Russian, Somali, Spanish, Ukrainian, Urdu, and Vietnamese.

WIC Referral Form - (WIC-61)
Health care providers, welfare and social service programs, and WIC local agencies can use this form when they refer WIC participants or patients to needed services.

Zero Income Affidavit - (WIC-41)
Arabic, Bosnian, Burmese, Chinese, Farsi, French, Hmong, Korean, Romanian, Russian, Somali, Spanish, Ukrainian, Urdu, and Vietnamese.

Breastfeeding Women (Eligible for WIC, but no food benefits) Letter
Used by WIC local agencies for notifying breastfeeding women (six (6) months post partum) who are partially breastfeeding greater than the max who are eligible for WIC, but no food benefits will be issued.
Arabic, Bosnian, Bulgarian, Burmese, Chinese, English, Farsi, French, Hmong, Italian, Korean, Romanian, Russian, Somali, Spanish, Ukrainian, and Vietnamese.

Certification Forms - Infants, Children, and Women (WIC-1 and WIC-2)

WIC Proof of Eligibility (WIC-30-M Backup Forms)

WIC Household Food Instrument Register (WIC-31 MOWINS BackUp)

WIC Signature Pad Backup Form (WIC-25)

Medical Documentation Form (WIC-27)
This form is used by health care providers to request special formula for WIC participants.

Nutrition Assessment Forms
To be used by WIC local agencies for nutrition assessment of participants identifying meal and eating pattern, beverage and supplement intake, and physical activity.

Nutrition Assessment for Children Ages 1 - 5 (WIC-35 EN/SP)
Arabic, Bosnian, Burmese, Chinese, English, Farsi, French, Hindi, Hmong, Korean, Nepali, Romanian, Russian, Somali, Spanish, Ukrainian, Urdu, and Vietnamese.

Nutrition Assessment for Women (WIC-36 EN/SP)
Arabic, Bosnian, Burmese, Chinese, English, Farsi, French, Hindi, Hmong, Korean, Nepali, Romanian, Russian, Somali, Ukrainian, Urdu, and Vietnamese.

Nutrition Assessment for Infants (WIC-37 EN/SP)
Arabic, Bosnian, Burmese, Chinese, English, Farsi, French, Hindi, Hmong, Korean, Nepali, Romanian, Russian, Somali, Ukrainian, Urdu, and Vietnamese.

Follow-Up Nutrition Assessment Questions for Certification or Mid-Certification Assessment
Infants Birth Through Five (5) Months of Age
Infants Six (6) Through 11 Months of Age
Children Ages One (1) Through Five (5) Years of Age
Women-Prenatals
Nonbreastfeeding Women
Breastfeeding Women

Mid-Certification Nutrition Assessment Questions
Infants Six (6) Through 11 Months of Age
Children One (1) Through Five (5) Years of Age
Breastfeeding Women (Fully and Mostly Breastfeeding)

Forms For WIC Local Agency Use Only

DHSS Nutrition & Health Resource Request Form - (WIC-6)

Nutrition Education Resource Request - (WIC-7)

WIC Resource Request - (WIC-8)

WIC Breastfeeding Resource Request - (WIC-9)

Request for Literature Form - (DH-47)

How To Order The Missouri Voter Registration Cards

The Missouri WIC Scope of Work is the WIC local agency (LA) contract for the provision of services in the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC).

WIC Local Agency Nutrition Services Scope of Work FFY2020
Attachment A - Certifications
Attachment B - Subrecipient Special Conditions
Attachment C - Budget Template
Attachment D - Subrecipient Annual Financial Report
Attachment E - Local Agency Breastfeeding Peer Counseling Program
Attachment F - Local Agency User Acceptance Testing
Exhibit 1 - Everify
Exhibit 2 - Guidelines for Allowable Items for Reimbursement Missouri Breastfeeding Peer Counseling Program (BFPC)
Terms and Conditions

Issuing Milk and Milk Substitutes
Supplement to Food and Formula Reference Guide (FFRG) - Guidelines

Food and Formula Reference Guide: Formula Listing
(Effective Aug 1, 2019)

Food and Formula Reference Guide: Formula Listing
(Effective June 1, 2019)

Food and Formula Reference Guide: Guidelines
(Effective Sept. 1, 2019)

Food and Formula Reference Guide: Guidelines
(Effective May 1, 2016)

This handbook provides basic information on the process and procedures for the Missouri WIC program as referred in policies.

In many programs, pressing and holding "Ctrl" and then pressing "F" will bring up the search dialog for a PDF document, or you can select the search tool from a menu. After typing your text, the program will search for your term and display the results.

Anthropometric - This section provides guidance on anthropometric equipment purchases as well as the procedures on how to obtain and record accurate anthropometric data reflective of the participant's category.

Biochemical - This section provides guidance on biochemical criteria, such as hemoglobin testing, to screen for iron deficiency anemia. This screening, along with other medical risk criteria, is used to determine nutrition risk eligibility for the WIC program.

Nutrition Assessment - This section provides guidance on the process of obtaining and evaluating information about a participant's nutrition status in order to provide the most appropriate individualized WIC services.

Standard Abbreviations & Meanings - This section provides guidance on approved abbreviations and meanings used in the Missouri WIC program.

Redeeming WIC Checks - WIC local agencies are required to provide participants with a complete explanation of how to redeem food instruments. By using the Redeeming WIC Checks PowerPoint presentation, local agencies can be assured all components of the required information will be presented to the WIC participant.

Guide to Coordinating WIC Services During Disasters - This guidance contains information to help WIC state agencies plan for meeting the needs of WIC participants and potential, newly-eligible WIC applicants prior to and during a disaster response. It can also be used to plan for continued WIC operations during emergencies or other situations of distress. The information is designed to assist Headquarters and Regional Office staff, as well as WIC state and local agency staff, in their development of an executable WIC disaster plan.

Allocating Leave Time in the Online Invoicing System - USDA Food and Nutrition Services (FNS) provided further clarification to code staff leave expenses to a direct cost category (program management, breastfeeding support, client services, and nutrition services) in the same manner that each local agency staff wages are assigned.

Guide to Separation of Duties Report - The purpose of the Separation of Duties report is to ensure separation of duties is occurring at the local agency to avoid conflict of interest and to safeguard against fraud. The Separation of Duties report can be used as a tool to complete the required review. As the Separation of Duties report is run, it is designed to automatically pull all nonbreastfeeding infant certification records and a 20 percent random sampling of the remaining certification records for the days during which only 1 WIC staff person performed all eligibility and certification functions.