Participating HCBS providers shall access their list of participants due for reassessment from the HCBS Reassessment SharePoint site. Updated on a monthly basis, the list will include all participants the provider should reassess within the next 90 days.

Following posting of the list, each reassessment should be completed by the provider and all necessary documentation uploaded into the HCBS Web Tool no later than the 15th day of the month it is due. The reassessments are to be uploaded as soon as possible following their completion and should not be held for any reason.

Providers conducting reassessments are expected to follow policy and procedure outlined in the HCBS manual including uploading of the following documents.

  • HCBS Care Plan and Participant Choice Statement (with participant signature)
    Form / Instructions
  • In-Home Services Worksheet if utilized in building the care plan
    Form / Instructions
  • Consumer-Directed Services Worksheet if utilized in building the care plan
    Form / Instructions
  • Any additional forms or screening tool utilized during the reassessment process (i.e. St. Louis University Mental Status examination)
    Form / Instructions

DSDS must be notified when the reassessment is available for review to allow the reassessment information and care plan to be processed with no gaps in service delivery authorization for the participant. Notification can occur through an encrypted email or a fax directed to the DSDS Regional Evaluation (REV) Team in which the participant resides.

For specific instruction regarding how to enter the reassessment information into the HCBS Web Tool, view the Reassessment Guide.