The Department of Health and Senior Services uses an online training application, publishing, and attendance management system for the approval and tracking of child care clock hour training. No trainer or training organization is exempt from the approval process, as the process includes the reporting of training completion data. The online training approval process is accessed through the Missouri Workshop Calendar.
Training sessions submitted for clock hour approval must address one of the core competencies outlined in the Core Competencies for Early Childhood and Youth Development Professionals (Kansas and Missouri). Additional information about the Core Competencies is available on the OPEN website. Though Missouri shares common core competencies with Kansas, there is not a reciprocal training approval agreement between Missouri and any other state.
Technical issues or questions about using the Missouri Workshop Calendar should be directed to Child Care Aware of Missouri.
Information about clock hour training requirements for child care providers can be found on the Training page.
The following information applies to trainers offering clock hour training to meet annual requirements for child care providers in licensed child care homes and centers.
- Trainer Requirements
- Training Approval Requirements
- Training Approval Process
- Conference Approval Process
- First Aid/CPR Approval Process
- Online On Demand and Distance Learning
- Adding or Removing Trainers/Trainer Groups
- Additional Instruction Guides
All trainers and training applicants are required to obtain a 6-digit Missouri Professional Development ID (MOPD ID) available instantly and at no cost at www.mopdid.org. Trainers are not required to enroll in the MOPD Registry. For assistance with MOPD IDs, contact OPEN Initiative at firstname.lastname@example.org.
The trainer or an individual designated by the trainer must submit the training approval application. Approved applications are valid for three (3) years. Please allow up to 30 days for approval, though reviews are often completed within 10 days.
Training Approval Requirements
- A separate application must be submitted for each training session that varies in title or number of clock hours.
- Training sessions must be a minimum of one hour. Breaks do not count toward clock hours.
- Training sessions must address at least one Core Competency, but must be limited to a maximum of one competency per hour. It is preferred that the applicant selects only one or two core competencies to which the entire training session most closely relates. Training sessions with more than one competency per hour will be sent back to the applicant for review and editing to reduce the number of competencies to no more than one per hour.
- A separate application must be submitted for each session in a training series offered over non-consecutive days if clock hours are awarded for individual sessions. Attendance must be submitted separately for each session. For instance, 10 hours of training delivered in five 2-hour sessions for which participants may earn clock hours for individual sessions must be submitted as five separate applications for the individual modules. If clock hours are given for the total number of clock hours of a series of sessions instead of individual sessions, the session must be published and hours awarded on the date of the last training session so hours won’t be awarded until they are all earned.
- Partial credit cannot be awarded for training sessions. A new application may be submitted for a different number of clock hours if the session is shorter or longer than the hours for which the initial application was approved.
- Training applications are evaluated based on the Approval Guide for Child Care Training.
- Clock hour training must relate directly to children or be related to the child care setting. For instance, a training session on “stress” must include information that is relative to the child care profession (e.g., types of stressors, dealing with stress in children or the child care environment). Additionally, attending an instructional training, such as how to make jewelry is not child related unless the main intent of the training is how to use the activity of jewelry making to meet objectives found in the Core Competencies for Early Childhood and Youth Professionals. For instance, the training could focus on how implementing jewelry making activities will assist with fine motor skill development or how to provide an activity in which children can develop cognitive skills (e.g., patterning).
- Staff meeting topics (e.g., human resources, benefits, scheduling, daily cleaning procedures/schedules, how to use appliances/ office equipment, performance reviews, employee handbook review, etc.) are not clock hour eligible. Generally, the information provided in a training session should be applicable to the care or education of children in general, and not specific to one facility. An exception to this would be training on emergency and disaster preparedness topics relevant to a particular child care program.
- Tours of child care facilities; child, classroom, or teacher observations; pre-reading; and homework are not clock hour eligible.
- Staff may not receive clock hours for training while they are counted in ratio in caring for children.
- All training must have individual registration and attendance reporting by the trainer/training organization and online training must have an individual assessment to gauge participation and learning. Many webinars do not fit these requirements.
- Videos or other pre-recorded content may be used as a portion of a facilitated training that has been approved. The facilitator is the trainer and cannot receive clock hours.
- Trainers must only use material for which they have permission. If the Department of Health and Senior Services is made aware that a trainer is using material to which they do not have legal rights, the trainer and the owner of the training content will be contacted to determine the action that will be taken, up to suspending the trainer’s clock hour training privileges for one year.
- Trainers who falsify training records or do not provide training as it was approved will be contacted to determine the action that will be taken, up to suspending the trainer’s clock hour training privileges for one year.
Training Approval Process (Face to Face or Scheduled Online Sessions)
STEP 1: Obtain a MOPD ID
STEP 2: Create an account on the Missouri Workshop Calendar
STEP 3: Submit a training application
STEP 4: Publish the approved training to obtain a 13-character approval code (can be published as a private event)
STEP 5: Manage registration and attendance (registration may be entered prior to the session and attendance must be entered within 30 days after the session)
STEP 6: Provide a certificate with the 13-character approval number to participants
Detailed instructions for training approval are available on the MWC Training Application Process Guide.
Trainers or training organizations with comprehensive training outlines/agendas for individual training sessions may submit a training application with the previously prepared outline/agenda attached, therefore reducing the amount of information required to be entered into the online training approval application. Details are provided on the MWC Training Application with Outline Process Guide.
Conference Approval Process
STEP 1: Obtain a MOPD ID for at least two (2) members of the conference planning committee
STEP 2: Set up a Missouri Workshop Calendar Account
STEP 3: Submit a conference application for initial approval
STEP 4: Submit conference sessions for final approval
STEP 5: Manage registration and attendance (registration may be entered prior to the conference and attendance must be entered within 30 days after the session)
STEP 6: Provide a certificate with 13-character session approval numbers to participants. Many conferences use certificates on which participants place stickers from each session.
Detailed instructions for conference approval are available on the MWC Conference and Session Approval & Attendance Guide.
First Aid/CPR Training Approval Process
First Aid and CPR training must be processed through the Missouri Workshop Calendar to count toward annual clock hour requirements. Online-only First Aid and CPR training applications are not accepted for approval.
Detailed Instructions for First Aid /CPR approval are available on the MWC CPR-First Aid Child Care Training Approval Letter and Instructions.
Training organizations with approved First Aid / CPR training sessions may submit information to CCTraining@health.mo.gov to list their organization’s information on the First Aid CPR Training tab on the Missouri Workshop Calendar.
Online Training and Distance Learning
Trainers offering online training at a scheduled time (synchronous) must follow the same Training Application Process as face to face training, above.
Online “on demand” training sessions must also be approved. In addition, the online on demand trainer or training organization must establish a method of transferring completion data to Missouri’s child care professional registry, OPEN Initiative. Detailed instructions for online on demand training approval are available on the MWC Online On Demand Application with Lesson Outline Guide. Instructions for setting up a training completion data transfer with OPEN Initiative are available on the MWC Training Data Automation Guide.
Adding or Removing Trainers/Trainer Groups
Application owners should contact Child Care Aware of Missouri at email@example.com to add or remove trainers from an approved training application.Include the training title, 9-character training approval code, and the name(s) and MOPD ID(s) of trainer(s) to be added or removed.
Trainer groups may be set up for organizations with multiple trainers. Instructions may be found on the MWC Creating Trainer Groups guide.
Additional Instruction Guides
Draft, Pending, Approved, and Declined applications may be copied and edited to submit a similar application. Instructions may be found on the MWC Copying and Editing a Training Application guide.
Errors or omissions found after attendance for a session has been archived may be corrected. Instructions may be found on the MWC Unarchiving Attendance Error Correction guide.
Technical issues or questions about using the Missouri Workshop Calendar should be directed to firstname.lastname@example.org.Clock hour training application content and process inquiries should be directed to CCTraining@health.mo.gov.