May 5, 2014 WIC Update


SUBJECT 1: Celebrate Screen-Free May 5 - 11
SUBJECT 2: Duplicate Participants
SUBJECT 3: Deceased Participants


  1. Celebrate Screen-Free May 5 - 11: NWA officially endorses Screen-Free Week (May 5 - 11), the annual celebration where children, families, schools, and communities turn on life--by turning off screens. It’s a week to unplug and play, read, daydream, create, explore nature, and spend time with family and friends. We all know that children spend far too much time with screens: an astonishing average of 32 hours a week for preschoolers and even more for older children. Too much screen time is linked to poor school performance, childhood obesity, attention problems, and the erosion of creative play. It can also be habit forming. For everything you’ll need for a great week - including event listings and free resources visit www.screenfree.org.

  2. Duplicate Participants: Previously, duplicate participant State WIC Ids (SWID) were being removed from their original household id (HHID) and placed into a WIC Help Desk duplicate HHID. This was being done so that the duplicate participant’s SWIDs would not show up on a household search and to prevent agency staff from using both SWIDs for a participant.

    Efforts are being made to increase the accuracy of MOWINS data. As a result, duplicate participants previously moved out of their original HHID will be returned to their original HHIDs. You will also notice that the duplicate SWID is highlighted gray in the participant list screen. This indicates that the SWID is a duplicate record and is linked to the participant’s current SWID. You will not be able to use the duplicate SWID but can view the record’s data.

    In the future, to process a record as duplicate, for consistency, agency staff should report a participant’s duplicate SWID to the WIC Help Desk either by phone, email or WIC-38. The WIC Help Desk will need to know what the participant’s most current SWID is and what the duplicate SWID is for processing. Once the duplicate has been processed, it will be highlighted in gray and both SWIDs for the participant will appear in the same HHID.

    If you have any questions, please contact the WIC Help Desk at 800-554-2544 or WICHelpDesk@health.mo.gov.

  3. Deceased Participants: Previously, deceased participants were being removed from their original household id (HHID) and placed into a WIC Help Desk deceased HHID. This was being done so that the deceased participant would not show up on a household search and so that agency staff would not ask about the deceased participant.

    Efforts are being made to increase the accuracy of MOWINS data. As a result, deceased participants previously moved out of their original HHID will be returned to their original HHIDs. The word DECEASED will be added in front of the participants first and last names and the certification records will be terminated with the reason “Participant Died” which is visible in the show details on the participant list screen.

    In the future, to process a record as deceased, for consistency, agency staff should add the word DECEASED to the beginning of the participants’ first name and last name. If the participant has a certification record, terminate it with the reason “Participant Died” and add a household alert. If the participant only has a pre-screen record, add DECEASED to the name and a household alert.

    If you have any questions, please contact the WIC Help Desk at 800-554-2544 or WICHelpDesk@health.mo.gov.