November 7, 2011 WIC Update

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SUBJECT 1: State Holiday- Help Desk Coverage
SUBJECT 2: Direct Shipping of Formula
SUBJECT 3: ShowMeVax Questions on Access and MOA Status
SUBJECT 4: FFY 2011 End-of-Year Billing Due December 9, 2011

  1. State Holiday- Help Desk Coverage: The WIC state office will be closed for Veteran’s Day on November 11, 2011.  However, there will be limited MOWINS Help Desk coverage from 8 am to 5 pm except at lunch, 12:00 pm to 1:00 pm.  If you have questions, please contact Melissa Seaver at

  2. Direct Shipping of Formula: The number of formulas that are shipped directly from the manufacturer to the local agency continues to grow.  The formula manufacturers have informed us that they do not ship until the following day, those formulas ordered in the afternoon, so the State WIC office makes every attempt to place orders in the morning of formulas for direct shipping.  Oftentimes we receive a direct ship request from the local agency at 5:00 p.m. which then requires the state staff to work past their allowed/scheduled hours.  To prevent this from happening and knowing that the manufacturer does not ship formula in the afternoons, the State office nutritionist will take direct ship calls until 4:00 p.m.  All formula calls after 4:00 will be handled the following day.  If you have questions, please contact your district TA nutritionist.

  3. ShowMeVax Questions on Access and MOA Status: If you are having problems with logging into ShowMeVax, need access or want to check on status of the MOA with the Bureau of Immunizations, please contact Bureau of Immunizations by sending an email to or contacting the Bureau of Immunizations help desk at 877-813-0933.

    The Bureau of Immunization is recommending a separate MOA for LWP’s with more than one clinic but this is not mandatory.  Please see the MOA form attached for your use as needed.  For questions about WIC’s role in making sure that WIC screens for immunization and provides referrals please contact your District TA staff. (ONE ATTACHMENT)

  4. FFY 2011 End-of-Year Invoicing due December 9, 2011: The deadline for submission of FFY 2011 end-of-year invoices is Friday, December 9, 2011.  Expenses must have been incurred prior to October 1, 2011 to qualify for the FFY 2011 funding year.  The grant year will close the end of December and payments beyond this date are not possible.

    SUPP1 Invoice due 11-10-2011
    SUPP2 Invoice due 12-09-2011 – ABSOLUTE DEADLINE

    Please contact your District Technical Assistance staff if you need assistance.  If you have any questions, please contact Laura Weiler at 573-526-7901, or 800-392-8209, or

ShowMeVax MOA