November 16, 2009 WIC Update

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SUBJECT 1: POLICY UPDATE - Exclusion of Combat Pay from WIC Income Eligibility Determination
SUBJECT 2: 2009 End of Year Billing is due December 10, 2009
SUBJECT 3: New addition to the WIC Locations Web Page
SUBJECT 4: WIC Training Dates for 2010
SUBJECT 5: WIC Invoice Application
SUBJECT 6: 2010 Monitoring Process – College Transcripts
SUBJECT 7: Nutritionist/Registered Dietitian Loan Repayment
SUBJECT 8: Thanksgiving Holiday- November 26 and 27, 2009
SUBJECT 9: 2010 Census

  1. POLICY UPDATE – Exclusion of Combat Pay from WIC Income Eligibility Determination:  In last week’s WIC Updates, (November 9, 2009) we told you about a change requiring exclusion of combat pay for military service members when determining income eligibility for WIC.  We have updated the applicable policy, Income Assessment and Documentation, ER 3.02000, (attached) and USDA has approved it.  If you have any questions, please contact your TA staff.

  2. 2009 End of Year Billing is due December 10, 2009:  The FFY 09 end of year deadline for invoices is December 10, 2009.  Expenses must have been incurred prior to October 1, 2009 to qualify for the FFY 09 funding year.  The grant year will close the end of December and payments beyond this date are not possible.

    September Invoice due 10-10-09
    SUPP1 due 11-10-09
    SUPP2 due 12-10-09 – ABSOLUTE DEADLINE

    Please contact your District Technical Assistance Staff for assistance.

  3. New addition to the WIC Locations Web Page:  A New Interactive Map of WIC agencies and WIC vendors will give users the option of searching by county, zip code, city, or address.  It will be available on November 18, 2009.  Here is the link:  To view tips for using the site, click the Question Mark in the upper right corner of the page.  We recommend you do this the first time you go to the site so you can use it effectively.  A user can enter their address to find the local agency or vendor nearest their home.  If an exact match cannot be found for the address entered, the application will map to a “best match” location, which will flag the center of a large area.  There is also an option to select from a list of local WIC agencies or WIC vendors by name. 

    If you have questions you may contact Betty Cassidy at 800-392-8209 or

  4. WIC Training Dates for 2010:  The WIC training schedule for January through March 2010 will be posted to the web.  Please contact the trainer listed on the registration for any questions concerning a particular training.

  5. WIC Invoice Application:  A year has passed since implementation of the WIC-24 online invoice application.  Many suggestions for improvements and redesign of this system have been added to the 2010 version.  You will notice that references to “WIC-24” have been replaced with the word “Invoice”.  The “+” drop down menu for Special Funding (formerly called “Special Grant”) has been replaced with easy-to-read tabs under the original Invoice tabs.  The Special Funding screens have been redesigned to reflect the categories as listed on the LAP.  References to “WIC-9” have been replaced with “Budget Adjustments”.  The Budget Adjustment screen has four new tabs across the top to choose from.  References to “In Kind” now appear in a bright font to avoid confusion.  Adjustments to Special Funding will now be entered using separate screens.

    Feel free to contact Laura Weiler, at 573/526-7901 with questions.

  6. 2010 Monitoring Process – College Transcripts:  As part of the FFY 2010 WIC Monitoring process the MO WIC Program will look at the qualifications of all local WIC nutritionist (non RD’s) to assure they meet the minimum qualifications for education, as stated in WOM policy #2.01400, attached.  To assist in the monitoring process we are asking the local WIC provider to have on hand at the time of the scheduled monitoring a copy of their nutritionist(s) college transcripts or a certificate of completion from an American Dietetic Association approved program.  Not having copies of your nutritionist college transcripts or a certificate of completion at the time of the monitoring will cause a delay in the monitoring process.  If you have any questions, please contact your District TA Nutritionist.

  7. Nutritionist/Registered Dietitian Loan Repayment:  The Health Professional Loan Repayment Program is the repayment of outstanding educational loans in exchange for providing primary health care services in areas of need in Missouri.  A minimum two-year contract is required.  Participants may reapply for a third and fourth year.  At the present time, the Missouri Department of Health and Senior Services provides loan repayment to several health professionals among which are dietitians/nutritionists.  This may be of particular interest to nutritionists and registered/licensed dietitians working in the local WIC agencies.  Applications are only accepted from January to a postmarked date of June 30 every year.  The application form may be located on the website.  Additional information may be obtained at the Loan Repayment website or by calling Primary Care and Rural Health at 573-751-6219.

  8. Thanksgiving Holiday- November 26 and 27, 2009:  The State WIC Office will be closed and there will be no WIC Help Desk coverage on November 26 and 27.
    Please contact Mark Davis at 800-392-8209 or if you have questions.

  9. 2010 CENSUS:The 2010 census is just around the corner and getting an accurate count of every Missourian is more important than ever.  Missouri receives $1,327 per person in federal aid allocated, based on census counts.  That equates to a loss of $1.3 million over the next decade for each 100 persons missed in the 2010 census.  Missouri also is on the cusp of losing a congressional seat.  The loss of a seat could have a significant impact on other federal dollars brought into the state.  Therefore, every effort is being made to count every person.  This includes individuals who are isolated by geography, language, or social situation.  It also includes those individuals who feel threatened by the government collecting information, individuals with nomadic lifestyles and those who just think "why bother?"  These groups may include college students, the impoverished, recent immigrants, the homeless, racial and ethnic enclaves, or persons in isolated rural settings.  The Department of Health and Senior Services (DHSS) serves a large number of individuals in those target groups, and the department could lose federal dollars if Missouri residents are undercounted.  Therefore, the department urges local public health agencies, local WIC providers, and offices providing other services to the public to encourage their clients to be counted.  The Missouri Statewide Complete Count Committee is offering promotional material to offices that work with the public.  These materials include posters for specific population groups that can be ordered through the DHSS Warehouse.  When ordering, please include the designated literature numbers and titles -- #598 Census 2010 for general public; #600 Census 2010 for African Americans; and #601 Census 2010 Spanish.

3.02000 Revision - November 2009