June 1, 2009 WIC Update

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SUBJECT 1: Voter Registration – Important Update on Requirements
SUBJECT 2: New Food Package Training Funds
SUBJECT 3: Shipping Notification – Updated WIC Participant’s Rights and Responsibilities (WIC-10)
SUBJECT 4: New Registration Eligibility Pathway for Dietetic Technicians
SUBJECT 5: MOWINS Release 1.38 Implementation in Production
SUBJECT 6: WIC-24 May Invoices
SUBJECT 7: Microcuvettes Promotional—Limited Time Offer-- REPLY Immediately!

  1. Voter Registration – Important Update on Requirements:
    The National Voter Registration Act and Missouri State Law (RSMo 115.162) require agencies that provide public assistance to provide voter registration applications.  For WIC, this means all local agencies must offer adult WIC participants and authorized representatives the opportunity to register to vote at certification, recertification and any time a change of address is reported.  LWP staff (in both HANDS and MOWINS agencies) must ask the participant or authorized representative “if you are not registered to vote where you live now, would you like to register here today?”

    Process Change:  Agencies must complete the declination (on the back of the application instructions) for all adult participants or the authorized representative for infant/child participants.  If the declination is marked “YES”, a copy of the form must be retained in the agency files for 24 months and the application is given to the participant.  If the declination form is marked “NO” or “NO, already registered at current address”, the declination must be signed and retained in the agency files for 24 months.  If the participant refuses to sign the declination, LWP staff must write REFUSED, initial and date, and retain declination in agency files.  The agency must send completed applications to the local election authority weekly and keep a tally count of applications sent, which should be maintained for monitoring purposes.  Please see the Draft WOM policy Voter Registration (ER 3.02700) attached, which explains the reporting and documentation process on the declination portion of the Voter Registration Application.

    MOWINS Change:  In order to ensure reporting accuracy, the MOWINS dropdown box will change effective Tuesday, June 9, 2009.  The dropdown selection for the Register to Vote box will only list:  Provided Voter Registration Application.  This is a required field in MOWINS.  When a child is being certified or recertified and the mother or authorized representative is not a WIC participant, you must ask the mother or authorized representative the Voter Registration question at each child’s certification or recertification.  The Voter Registration response in MOWINS will not copy to records of other Household Members using the Copy Demographics button.  You must open each household member’s record and select the response.

    Voter Registration information will be deleted from the WIC 10-M Rights and Responsibilities.  New WIC-10 forms should reach agencies by June 12.  If you have any questions, please contact Betty Cassidy at 800-392-8209 or by email Betty.Cassidy@health.mo.gov or your Technical Assistance (TA) team.

  2. New Food Package Training Funds:  The State WIC office will be sending additional funds to all local WIC providers to be used for the purpose of the New Food Package Implementation, which includes attending the trainings scheduled for June and July 2009.  Attached is the draft scope of work that details what these funds can be used for.  Also attached is the amount that each local WIC provider will be sent via a contract amendment.  USDA just recently notified us of these additional funds, which did not allow us time to contact the LWPS for input into the amounts.  Please realize the Scope of Work is in draft form at the present time awaiting the DHSS Office of Administration’s approval.  If you have questions, please contact your district TA person.

  3. Shipping Notification – Updated WIC Participant’s Rights and Responsibilities (WIC-10):  The items below have been updated and the DHSS warehouse will ship them to all local WIC providers during the week of June 8, 2009:
    • WIC Participant’s Rights and Responsibilities (WIC 10) (06-09 version) -  Bilingual, Laminated, Green paper
    • WIC Participant Rights and Responsibilities (WIC-10-M) (06-09 version) - MOWINS Back-Up Form, Bilingual, White paper

    Please begin using the updated forms as soon as you receive them from the warehouse.  Please recycle the old version (02-09).  The translated versions of WIC-10 will be available on the WIC MOWINS website during the week of June 8, 2009.  If your agency is using the HANDS system, please continue to use the WIC-10 EN and WIC-10-SP that you have been using.  If you have any questions, please contact Takako Tagami at Takako.Tagami@health.mo.gov.

  4. New Registration Eligibility Pathway for Dietetic Technicians:  At its April 2009 meeting, the Commission on Dietetic Registration (CDR) established a new registration eligibility pathway for dietetic technicians.  Effective June 1, 2009, individuals who have completed both a baccalaureate degree and a Didactic Program in Dietetics (DPD) will be able to take the registration examination for dietetic technicians.  Additional academic coursework or supervised practice will not be required.

    This decision is consistent with CDR’s public protection mission in that it will provide a credential option to DPD graduates who are currently not credentialed, but are employed as dietetic technicians and in other nutrition-related positions.  These DPD graduates who do not go on to a dietetic internship will now have an additional option to obtain the Dietetic Technicians, Registered (DTR) credential and it is hoped incentive to remain in the dietetics profession.  Once credentialed, these individuals will be required to comply with CDR recertification requirements, the American Dietetic Association (ADA)/CDR "Code of Ethics for the Profession of Dietetics and the Standards of Practice for Dietetic Technicians, Registered."

    CDR also believes that this alternative registration eligibility option will increase the availability, accessibility and visibility of DTRs throughout the country, ultimately enhancing the value of the DTR and the credential.  CDR does not require recency of education.  However, individuals that graduated under a Plan IV curriculum rather than a Didactic Program curriculum will not be eligible to sit for the DTR examination without first meeting current Didactic Program in Dietetics (DPD) requirements.

    Contact your DPD program director for specific information on the new pathway.  Information regarding the cost for the examination and DTR certification may be found at http://www.cdrnet.org/.

  5. MOWINS Release 1.38 Implementation in Production:  MOWINS Release 1.38 is scheduled to be pushed to production on June 9, 2009.  This release contains bug fixes and enhancements to MOWINS.  A summary of the items in Release 1.38 can be found on the WIC website under Help Desk Alerts icon.

    The highlights of the changes in 1.38 are: fix for appointment calendar disappearing, fix for risk factor 425 in VENA, voter registration change and system speed improvement.  Details of these changes were listed in the May 4 WIC Updates. There is more information on the voter registration change in this week’s WIC Updates.
    Each time a new release is pushed to production, the MOWINS document templates must be reloaded on each MOWINS computer.  The link to the website to download the templates will be sent in an e-mail to all WIC Coordinators and Nutrition Coordinators on the morning of June 9, 2009.
    Please contact the WIC Help Desk at 800-554-2544 or WICHelpDesk@health.mo.gov if you have questions.

  6. WIC-24 May Invoices:  WIC-24 Invoices for May 2009, or earlier, submitted for payment in the month of June, must be submitted through the Online WIC Invoicing Application by close of business Friday, June 5, 2009.  Any invoices submitted after that date will be held and paid in July 2009.  This change in schedule complies with State Fiscal Year 2009 payment processing deadlines.  If you have questions please contact Laura Weiler at: laura.weiler@health.mo.gov or 573-526-7901.

  7. Microcuvettes Promotional until June 12, 2009, allows us to purchase six boxes of microcuvettes and receive a free analyzer.  If your agency needs a new analyzer and will use 6 more boxes of microcuvettes in the next 6 months for testing WIC participants, please email or call Leslie Worrell before June 12, 2009 at 800-392-8209 or Leslie.Worrell@health.mo.gov .  This is a limited time offer, so let us know as soon as possible.  As usual, we will survey and order microcuvettes in August.

Attachments:
ER 3 02700 NEW - Voter Registration Policy (draft)
New Food Package Training Fund List
Scope of Work New Food Pkg Implementation DRAFT
WIC 10 M Back Up Form (06-09 version) EN SP One Page 05-22-09
WIC 10 R&R (06-09 version) EN & SP Front & Back 5-22-09