October 10, 2006 WIC Update

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SUBJECT: You Are Invited
SUBJECT: Progress on the Federal WIC Budget
SUBJECT: Planning for a New WIC Data System
SUBJECT: HANDS Screens changes effective 10/10/06
SUBJECT: Updated Local WIC Provider Supply Request Form (WIC-8)
SUBJECT: Southwest District Health Office moved
SUBJECT: Bio Hazard Bags Delivered
SUBJECT: Breastpumps

  1. You Are Invited:  The State WIC staff is hosting an informal get together before the Missouri WIC Association Annual Meeting begins on October 19. Please stop by the Truman State Office Building room 730 between 10:00 AM and noon and talk with the staff. We will have many staff available to answer questions and share ideas. The nutrition staff is looking for local agencies interested in volunteering for their Nutrition and Education Committees. They will be there to offer more detailed information on these great volunteer opportunities. We hope all agencies attending the MWA meeting will take a few minutes to walk across the street from the Capitol Plaza Hotel and visit with us. Contact for this event is Lyn Konstant, (573) 751-6086.
  2. Progress on the Federal WIC Budget:  Few of the federal budget bills have been passed, and the session ended Sept 29. This means that USDA will continue to be funded on a continuing resolution, and we will likely receive only the first quarter of funding for WIC pending the passage of the federal budgets. Congress is on recess until after the November elections. Now is a perfect time to make contact with your Congressperson or Senator and speak to them about the great work you do in serving women and children. With the restoration of $5 million to the federal defense budget, your Congressperson/Senator will be looking for areas in domestic spending that they can cut to make up that $5 million. That makes NOW a key time for you to talk with them about the critical nutrition services you provide to women and children. All politics is local which means your contact with your Congressperson/Senator is vital. Put a personal face on those women and children. One call can go a long way in helping your Congressperson/Senator decide to fund WIC services as recommended by the budget committees. Please consider making this contact. If you need more information, call Lyn Konstant at 573-751-6086 or Lyn.Konstant@health.mo.gov.
  3. Planning for a New WIC Data System:  We received notice Friday, September 29 that USDA has approved our Planning Advanced Planning Document (PAPD) to begin the process of replacing the current WIC data system, HANDS. We will officially begin the planning process for a new system during this fiscal year. This will involve convening a high-level steering committee of stakeholders to provide oversight on system planning. We will be looking for a representative from at least one local agency from a metro area and one local agency from a rural area to be members of the steering committee. Lyn Konstant will chair this group. Time, interest and commitment to helping us find the best system are needed. If you are interested in being considered as a steering committee member, please contact Lyn Konstant at Lyn.Konstant@health.mo.gov or at 573-751-6086.
  4. HANDS Screens changes effective 10/10/06:  Several fields in the HANDS screens have been improved to allow any valid height, weight, and hemoglobin to be keyed. There is no longer a low or high parameter for these fields. 0s and 9s will no longer be valid codes for any of these fields and will highlight as an error. 8s will still be valid as unknown values for all these fields and 7s will still be valid in the hemoglobin field for a child but only when the hemoglobin is not required.

    The screens are:
    H204/H205 (Women's health history add/update)
    H210/H211 (Women's outcome add/update)
    H224/H225 (Infant & Child health history add/update)
    H421/H422/H423 (Infant & Child certification add/recert/update)
    Screens H401/H402/H403 have the same changes and were moved to PROD on 8/14/06.

    The invalid medical data reports will continue to run but should no longer have any 0s or 9s in the data fields. Please do not send any reports to be corrected for low/high parameters (0s or 9s) to the state office; agencies should be able to key those.

    The report should now only include records where 8s have been keyed for missing data.If that data is collected at a later time, you should try to key it before sending the report to the state office. If you have questions about these changes, please contact Melissa Seaver at melissa.seaver@health.mo.gov or 1-800-392-8209.
  1. Updated Local WIC Provider Supply Request Form (WIC-8):  The Local WIC Provider Supply Request Form (WIC-8) is being updated:  Please save the attached form on your computer and use it as needed. Also, Local WIC Provider Literature Request Forms are being developed as new nutrition education materials will be printed. The forms will be introduced through the WIC UPDATE. Please contact Takako Tagami at 1-800-392-8209 or e-mail Takako.Tagami@health.mo.gov.
  2. Southwest District Health Office moved:  The Southwest District Health Office moved downtown to the Landers Building on October 10, 2006. The new mailing address is Missouri Department of Health and Senior Services, Southwest District Health Office, 149 Park Central Square, Suite 116, Springfield MO 65801. Phone numbers, fax number and email for district WIC staff will not change. Please see the attached information and map for the location of the Landers Building. Please contact Rita Arni at 1-800-392-8209 or e-mail or Rita.Arni@health.mo.gov.
  3. Bio Hazard Bags Delivered: Bio Hazard Bags have been delivered to agencies with old analyzers and microcuvettes to be returned to HemoCue. These bags are not being distributed to all of the agencies, only the ones that still have old analyzers or microcuvettes. The Bio Hazard Bags were sent with a call tag for pickup (for disposal/parts). There should be instructions from HemoCue on how to return the old unit to HemoCue with the Bio Hazard Bag or see below.
    1. Place the old analyzer/analyzers in the Red Bio-Bag (If they do not fit, they should be placed in a trash bag.)
    2. Place the Red Bio-Bag or trash bag, along with the expired/old microcuvettes, in a box to be mailed back to HemoCue.
    3. Place the UPS Shipping Label, which was enclosed with the Red Bio-Bag, on the outside of the box.
    4. The LWP should call UPS to let UPS know that they have a box to be picked up.
    5. UPS will pick up the box and return it to HemoCue.

      If you have more questions, please contact Crystal Collins at 573-751-6204 or crystal.collins@health.mo.gov.
  1. Breastpumps: The state WIC office appreciates each LWP's quick response to the breast pump survey. Most LWP's will be receiving what they requested. If your agency has not received your shipment of Harmony manual pumps, Lactina Select electric breast pumps and electric pump double pumping kits yet, you should be receiving them shortly. The State WIC office needs to add the electric pumps to the local agency inventory and each electric pump needs to have a WIC tag. Please complete the attached form and send to Michael Murphy, WIC and Nutrition Services by October 31, 2006. You may email him at Michael.Murphy@health.mo.gov or fax to (573) 522-6501.

Attachments:
WIC 8 Rev 10-06
SW District Office Move
Electric Breast Pumps Tagging